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If you copy YRR
onto a new computer,
say a laptop, then make sure that you set the Date and Time formats using
Control Panel. If you
don't, the dates and times will be different from those you usually
see in YRR. The information on how to do this is contained in yrrdemo.doc which is
available as a download from the Demonstration Version page.
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If you copy YRR
onto a new computer, say a laptop, then
make sure that it has a printer (driver) installed. All YRR's print buttons
format the page for your computer's Default Printer, so if you don't have a
printer installed (it doesn't have to be connected) then its can't display the
preview of the page. Use Control Panel and install a printer for your computer
if you don't have one. It doesn't have to be connected or even exist, you just
need its "driver".
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If you copy YRR
onto a new computer,
say a laptop, then you may have to remove the Read-only attribute from the yrr
file. If you get a message similar to "This database is Read-only" when you
start, then go to Windows Explorer and right click on your yrr file.......
choose Properties.......and remove the Read-only tick.
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An entrant can be entered into the Information on Yachts
table as many times as you like.
For example you may have a Class such as the NZ Sunburst, an under-powered two
person yacht, which goes significantly faster with a lighter skipper/crew
combination, and which sometimes is sailed single handed. To cope with this,
create two entries for this skipper in the Information on Yachts table and in
one list the crews name, and in the other put no crew. You can now give each its
own handicap such as 0.85 for with a crew and 0.90 (effectively penalising them
5 minutes in a 100 minute race) if they sail with no crew. You simply select the
correct line from the list of yachts when you are using the Select the Yachts
screen.
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You may wish to have separate handicaps for a particular
skipper/yacht depending on whether they sail in a
combined fleet with other Classes, or whether they just sail against their own
Class. Again two entries in the Information on Yachts table overcomes this.
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Note that the
Correct the results for one race button
displays the handicaps used when the race was run, not the current handicaps. So
if you are correcting a skipper's name for example, the results will stay the
same as when originally produced. However if you do want to change a handicap
you can do this as handicaps are displayed on this particular Finishing Times
screen.
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Note that you can do things such as create
new races, alter the setup of races, change race start times etc even while you
are finishing races. From your
Finishing Times screen, click Return to Main Menu and then do whatever you want
to do. When you are done, click the Return to the Finishing Times screen
and you will be back to the screen where you are finishing your races.
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The
I forgot someone button on the Finishing
Times screen is extremely useful as it enables you to add yachts to your list of
entrants. In spite of our best intentions there are times when we have to add
someone to a race. Use this button to return to the screen where you selected
the entrants, click to select the yacht to be added or type their details at the
bottom of the list if they are new to your Club (making sure you click their
Select box), then click the Completed button to return to the Finishing Times
screen where you will find the yacht has been added.
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As well as adding
a yacht to those we are finishing, we sometimes have to take someone off the
list. In the Finishing Times screen this is easily done by simply removing the
tick from their Select box. YRR then ignores that
line when calculating the results.
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Series Results are not saved, they are calculated
every time you look at them. This has the advantage that if you change the
results for any race in a Series, the Series Result will automatically show the
corrected results. So there are no problems caused by having different yachts in
each race, or making changes to races in a Series etc. The Series Result will
always calculate from the latest race results.
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Series Results
require you to select a Scoring System for each
Series. You can experiment if you like, to see the effect of using different
Scoring Systems for a Series where the races have been completed. In the Setup
for the Series choose the first Scoring System. Then go to Series Results and
view and print the results with this Scoring System. Now change the Series Setup
to the next Scoring System and view and print the Series result again. Do this
for all the built-in Scoring Systems, then create your own. It will help you see
the differences between each system, and help you decide what best suits your
racing.
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You can use
Control-S
at any time to see the keyboard shortcuts available to you. The most useful one
is Control-' which copies the information from the previous record.....I use it
a lot when creating races and series. You can also use it in conjunction with
the down arrow to enter Race IDs.
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To find out
how to create several sets of results from
one race (an age-group regatta for
example), click on the help "?" beside the appropriate "Create Additional
Results.............." button on the Main Menu.
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Use the
Display the Races or Add a Comment
button to add a race comment such as "Light wind,
race abandoned". These are often helpful later when awarding trophies, or
looking for "lost" results.
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Read the Help on "Setup details for each
Race" to find out how to make best use of
the datasheet view
(looks like a spreadsheet) for creating Races.
A similar view is available for creating Series.
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You can save your results by using either of
the buttons which lets you save them as web pages (for Race Day results or
Series results). This lets you save in any of these formats:
Excel, HTML, MS-DOS text, Snapshot, or Rich Text Format
For web pages you choose HTML as explained in the help "?" alongside the
Buttons. However you may have a need to save them for some other reason, and
this is the way to do it. The Backup Results button will also backup all
your results as Excel spreadsheets.
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I recently put the Canterbury Sunburst Champ
results on www.mpyc.org.nz and it became
very apparent that
the crews' names were not included on the web page. It's my
fault of course, as I designed the web page. I was trying to display the
information without asking you to scroll across so I deliberately kept the width
small by leaving the crew
space out.
This is easily overcome. Simply edit the Series Results using Main Menu >
Get Series Results > select the series > Calculate the Results for this Series >
Close to return to the Series Results screen > Edit the Calculated Results. Now
add the crews names to the skippers as the "skipper" appears on the web
page. I amended the skippers to Paul and Isobel Moseley or Graeme Hore/Joan
Stevens. Then use the Save the Results as a Web Page button. Your web page will
now include the crews names and I won't be castigated for pretending that crews
don't matter.
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Creating a Series from several races is easy.
Simply setup the Series by telling YRR what races to use. However care must be
taken because YRR needs a set of Line Honours races to create a Line Honours
Series, and a set of Handicap races to create a Handicap Series.
So for the Zephyr Nationals I created two races for each actual race. One was
designated to be a Line Honours race and the other was designated to be the
handicap race. For example Race IDs 101, 102, 103, 104 etc might have been the
Line Honours races, and 201, 202, 203, 204 etc might have been the handicap
races. The Line Series is the made from 101..... and the Handicap Series
from 201.......
Creating the second set of race results is simply done by using the appropriate
"Create Additional Results....." button on the Main Menu.
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The Sunbursts also wanted to use the first
four races to provide handicaps, which were then to be used over the six races
in the Series. I did this by creating
the Required Handicaps from the first four races, and used these as a guide to
give each entrant a handicap.
Now create six more races to hold the handicap results for each race, and use
the Create Additional results from a completed race - using the latest
handicaps button to create handicap results from each completed race. It is
easy to create a Handicap Series from these results to find the overall handicap
places. The Sunbursts have handicap trophies for Races 1 & 2, Races 3 & 4, and
Races 5 & 6, so I created three Series to produce these results for them.
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YRR lets you set the size of paper you print
on (eg A4). Generally you don't want to have to do this every time you print
anything, so you need to make sure
that your printer driver software has A4 or whatever as its default size.
To do this chose something like Start > Printers and Faxes > right mouse button
on the printer you are using > Properties > set it to default to A4...or
whatever.
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I was recently involved in a School's
Regatta. We wanted to display the
School's names on the results, not
only to show what school each crew came from, but to also assist in determining
overall prizes allocated to schools. We solved it by using the Crew space for
School........the heading was wrong but we all knew what it mean't. For those
yachts which had crews, and there weren't a lot, we put both the skippers name
and the crews name in the Skipper space....eg Simon Forest/Matthew Hewson.
